VESTED SOLUTIONS

Our in-house development team has created many NetSuite solutions to improve the business processes of current clients.

Below is a sample of some of the tailor-made solutions we have built to meet the unique needs of our NetSuite users. If something you see here sounds like it may be useful to your organization as well, contact us today.

Consolidated Invoicing

Do you generate multiple invoices each month for a single customer? Do you have customers with multiple locations that you would like to send one consolidated invoice to? Are you spending countless hours manually combining these invoices? Are you certain your manual process is capturing all of the correct data and your invoices are being accurately paid and applied?

If these scenarios sound familiar, The Vested Group's Consolidated Invoicing is the solution you have been searching for.

The Vested Group has developed this automated solution for invoice consolidation that allows businesses to quickly and easily combine multiple invoices to print and send to a customer. Our Consolidated Invoicing customization not only improves your customers' experience but also creates greater efficiency and data accuracy for your business.

Key Features:

  • Flexibility to mark specific customers as "eligible for invoice consolidation"
  • Visibility to all open and unconsolidated invoices for chosen customers at your fingertips
  • Ability to consolidate invoices on both the customer and sub-customer level
  • Flexibility to select specific invoices for consolidation
  • Ability to print one consolidated invoice with all the underlying data (either summary level or detail level) for the “child” invoices
  • Ability to apply one payment to all invoices on the consolidated invoice
  • Automated accounting for partial invoice payment
  • Complete transactional visibility from invoice to consolidated invoice to payment
  • Fully customizable to meet your unique requirements

Intercompany Vendor Bill Management

The Intercompany Vendor Bill Management solution automates the allocation of expense or item lines to multiple subsidiaries.  Native NetSuite functionality restricts the accounting entries on vendor bills to a single subsidiary and does not permit the distribution of expenses to other subsidiaries. 

Our Intercompany Vendor Bill Management solution is designed to bridge this gap and automate the recording of intercompany journal entries to distribute expenses to multiple subsidiaries.

Key Features

  • A new custom field called “I/C Subsidiary” will be added to capture the subsidiary at line level of the vendor bill and vendor bill credit transactions
  • Upon vendor bill entry, the AP staff entering the bill will enter one line for each subsidiary to receive a portion of the overall expense.  If the line in question requires intercompany distribution, the applicable I/C Subsidiary will be selected at the line level.
  • When the vendor bill approval status is updated to “Approved”, an intercompany journal entry will be automatically created to distribute expenses to the subsidiaries in question.
  • The Journals created will be linked on the line level of the vendor bill/vendor bill credit transaction to allow for greater drilldown and audit capabilities
  • This solution works with both expense and item line types
  • Built-in currency conversion automatically handles multi-currency subsidiaries
  • Automated validation of department class and location

Emailing Multiple Contacts on Quotes, Sales Orders, Invoices

Standard NetSuite functionality only provides for the emailing of documents to one email address. The Vested Group has created a solution that allows NetSuite users to send quotes, sales orders, and invoices to multiple addresses within one transaction.

Key Features:

  • Customized field and scripting allows for multiple email addresses to be used in document sending.
  • Ability to choose which contacts receive selected documents.
  • Manual copying of documents to multiple email addresses is eliminated.
  • View demo video for full details.

Importing Invoices from Third Party Applications

Organizations that receive invoice information from third parties can save time and money by using The Vested Group’s automatic import enhancement. 

Key Features:

  • Automatically aggregates line level transaction information from third parties eliminating need for manual data manipulation
  • Eliminates need for third party file format consistency
  • Resolves import file size limitations imposed by NetSuite
  • Provides significant reduction in time needed to generate customer invoices
  • Identifies exceptions, promoting data integrity

Inventory Adjustment

The Vested Group created the Inventory Adjustment Import tool for items that are lot numbered, serialized, or use bins. This solution is used to update inventory amounts for these types of items using an automated import instead of manual data entry.

Key Features:

  • Automatically aggregates line level transaction information from third parties eliminating need for manual data manipulation
  • Eliminates need for third party file format consistency
  • Resolves import file size limitations imposed by NetSuite
  • Provides significant reduction in time needed to generate customer invoices
  • Identifies exceptions, promoting data integrity

Document Customization

NetSuite comes preloaded with several ready-to-use digital and print forms including a quote, sales order, invoice and more. Many organizations find that these forms need a little tweaking to get them just right for their business needs. The Vested Group can modify these stock forms from simple changes to complex complete rebuilds. Get the exact look and feel for all of your business forms with document customization from The Vested Group.

Key Features:

  • Ability to change form content - add, move, or delete fields to suit your needs.
  • Ability to alter document layout for a look and feel tailored to your organization.
  • Document customization can range from simple changes to completely customized html forms.

Multi-Tiered Purchase Order Approval Workflows

This enhancement creates multiple approval levels to accommodate tiered purchase order amount limits.

Key Features:

  • Ability to assign multiple levels of purchase order approval limits to NetSuite users
  • Purchase orders are automatically escalated through multiple levels until approval or rejection authority is reached
  • Ability to delegate approval based on vacation schedules or other availability constraints, eliminating process stalls as a result of staff being out of office

Enhanced Customer Pricing Search

Manually searching for customer item pricing information can be tedious and details can be unintentionally overlooked. This NetSuite enhancement created by The Vested Group allows a user to easily identify all available customer pricing information associated with a specified inventory item.

Key Features

• All entered items can be identified from one single location

• Displays quantity available by location.

• Displays all captured item information entered upon creation.

• Enhancement will display all quantity breaks (discount pricing) previously entered.

• Allow users to perform repeated searches for any item without reentering the customer/vendor.

Margin Calculations

Allows the company to immediately calculate the gross margin amount and percentage for an item at the line level on the sales order or quote.

Key Features:

  • Provides the gross margin amount percentage at the line level.
  • Calculates gross margin amounts immediately after line items have been entered on a sales order or quote.
  • Standard NetSuite functionality only provides this information after the record has been saved.